Tell the roster once when you’re away

The “I’m away that weekend” texts

Every organiser knows them. The roster goes out, and within an hour three people reply that they’re away for one of their dates. You shuffle, re-send, and someone else is away for the new one. Most of that could have been known beforehand. Away days put it on the roster before the roster is made.

Three ways to mark away

Each mark can apply to All my organisations or just one, so being away from the netball doesn’t take you off the Thursday food bank.

What happens next

• Fill, Redistribute and Pro’s filling by itself leave you off the days you’re away.
• Organisers see you greyed out and labelled Away on those dates. They never see a reason, and you’re never asked for one.
• Dates you’re already on stay as they are. Marking away doesn’t take you off a date you were already rostered on, and the organiser isn’t told. If you’re already on a date you can’t do, tell the organiser, or on Pro press I can’t make it.
• Pro schedule emails tell each person which of the team’s dates they’re marked away on, so mistakes get spotted early.

Marking yourself away

1. 01

   Sign in

   Sign in and choose Your away days (or Mark yourself away).

2. 02

   Choose the kind

   Pick a single date, Away for a stretch, or Away regularly.

3. 03

   Choose where it applies

   Under New marks apply to, choose All my organisations or one of them.

4. 04

   Save

   It shows straight away to organisers as Away, and Fill leaves you off.

For people without an account

An organiser can set away days for anyone added by name only. From the team page, open their Away days and mark them the same way. Margaret rings to say she’s at her sister’s in March; you mark it once and forget it.

Away days are free. The word on screen is always Away, and people only ever say when they can’t: they don’t pick their own dates. You put people on, and the roster works around the days they’ve marked.

Questions