Coaching roster
A coaching roster that shares the sessions round
Set the training nights once, list your coaches and what they can run, and FairTurns shares the sessions between them. Trainee coaches get paired with experienced ones, and everyone checks one link.
Free, with no limit on people or dates. No card.
Three coaches carry every session while five others wait to be asked
A club with eight accredited coaches still tends to have three who run almost everything. They’re reliable, they know the drills, and asking them is easier than working out who else is free on a wet Thursday. By mid-season those three are worn out, the trainee coaches haven’t run a warm-up since their course, and the head coach is sending a weekly message that begins “Can anyone take…”.
Sharing the sessions round needs two things: a list everyone can see, and a count of who has done what. FairTurns keeps both. It knows which coaches can lead which group, leaves people off their away weeks, and pairs a lead with an assistant on every session.
How FairTurns runs a coaching group
Lead and assistant on every session
Give each squad positions such as “Lead coach, 1” and “Assistant, 1”, and limit trainees to Assistant until they’re ready to lead.
Training nights set once
Click Tuesday, set 5:30–7:00, choose “Every week on Tuesday”, and the season’s sessions appear on the calendar.
Sessions shared round
Fill gives each place to the coach with the fewest sessions in that position, so the regulars stop doing every night. More on Fill.
Away weeks respected
Coaches mark the weeks they’re away, or “Every second Thursday” for shift workers, and Fill leaves them off.
No coach in two places
Within the club, nobody is put on the sprints and the juniors at overlapping times, even though they’re different teams.
Squads and parents see it
Share the public roster link so athletes and parents know who’s running Saturday’s session.
Set it up
- 01
Create the club
Create the organisation and a team for each squad or age group.
- 02
Add the coaching places
Add positions such as Lead coach and Assistant, with how many each session needs.
- 03
Add your coaches
Invite coaches by email, and limit each to the squads and positions they can take.
- 04
Set training
Click each training day, set the times and choose how it repeats.
- 05
Fill and share
Fill the next 3 months, check the turns chart, and share the link.
When you want it to run itself
Pro lets you set a trainee to Now and then for Lead coach while an experienced coach is set to More often, position by position. Coaches who have accepted an invitation get a reminder before each session, and one who can’t make it says so from the email, so the next coach in line is asked.
A$1 a month per organisation, paid 1 to 5 years at a time. See Pro and pricing
Good to know
- Pairing a trainee with the same experienced coach for a few weeks, then rotating, gives them a mentor and a range of styles. Put that first pairing on by hand, then let Fill share the rest.
- Coaches don’t book their own sessions: you set the squads and times, and FairTurns hands the places out. Anyone can be moved by hand.
- This is a roster of who coaches when. Athlete enrolments, payments and attendance stay in whatever system your club uses for them.
- Clash checking works inside your club. A coach who also coaches at a school isn’t checked against that roster.
Questions
Can trainee coaches lead sometimes?
Yes. Allow them on the Lead coach position when they’re ready, and on Pro set them to Now and then for leading while they keep a normal share of assisting.
What happens when a coach goes on leave for six weeks?
They mark themselves away for the stretch, up to 92 days. If they were already on some sessions, untick them and run Redistribute over those weeks to hand those to others, and you see each change before it’s made.
Can we roster the coaches for camps and carnival days as well?
Yes. Add the day as a one-off date in the right team, or make a Camps team with the coaching places a camp needs, and Fill shares those out with everything else.
Is this a training schedule for athletes?
It is a roster of coaches and helpers. Athletes can see who is running each session on the public link, and their training content stays with the coach.
What does it cost the club?
The coaching roster is free, with no limit on coaches, squads or sessions. Pro is A$1 a month for the whole club, paid 1 to 5 years at a time.
Free templates and guides
Rostering experienced people with trainees
Pair new people with experienced ones on the roster: how to set it up, how often trainees should be on, and when to let them go solo.
How often
Set each person to More often, Normal, Less often or Now and then, position by position. Pro.
Team duties roster template
Parent duties for a junior sports team: oranges, scoring, goal umpire, jerseys and first aid.
Similar rosters
Swimming and sport lesson groups
Lesson classes by level, instructors shared across the pool deck, and a term timetable families can open.
Club referees and umpires
Share your club’s referees and umpires across every game, with no one booked on two fields at once.
Junior sport parent duties
Oranges, scoring, team manager and goal umpire: each family takes a turn and the whole team can see it.